Job Title: Facilities and Operations Manager
📍 Location: 341 East Wildcat Reserve Parkway Highlands Ranch CO 80126

📊 Compensation: $55,000 - $75,000

✔️ Employment classification: Exempt (salaried; overtime not applicable)

🕰️ Schedule: Monday – Friday | 7:00 AM – 4:00 PM. Days and times may vary during the school year depending on weather and events.  Variable during breaks based on special projects.

📄 Position Type: Full-time | Onsite

Why join Arma Dei Academy?

Arma Dei Academy is a K–12 classical Christian school in Highlands Ranch, Colorado, accredited by the Association of Classical and Christian Schools. Our mission is to glorify God by providing an excellent classical Christian education founded upon a biblical worldview that equips students to live purposefully and intelligently in service to God and others.

The classical model trains students through the Trivium of grammar, logic, and rhetoric to think carefully, speak clearly, and live faithfully. That formation happens in classrooms, on the playground, at chapel, and at every school event. The Facilities and Operations Manager makes that environment possible. The campus you steward is where Latin is recited, Scripture is memorized, and senior theses are defended. Your work directly serves the mission.

For more information about Arma Dei Academy, visit https://armadeiacademy.com.

What We Offer:

🛡️ Health and dental insurance (Full-Time Only)

🛡️ Short-term and long-term disability (Full-Time Only)

🛡️ Life insurance (Full-Time Only)

🎓 Advanced degree reimbursement

🌿 Paid time off

🏛️ Retirement plan with employer matching contributions up to 4%

Position Overview:

The Facilities and Operations Manager is responsible for upkeep, repair, maintenance, set up/tear down, and cleanliness of the academy property, as well as providing support to Leadership in related duties and tasks.

This individual will also oversee the effective management of the academy’s three buildings, ensuring that all spaces are well-maintained, safe, and conducive to learning. This role requires strong vendor coordination and accountability, with responsibility for establishing and maintaining reliable partnerships to support the ongoing needs of the school.

Your major responsibilities will include (but not limited to):

Carline Drop Off and Pick-up

• Make sure sidewalks and parking lots have been adequately cleared in the event of a snowstorm by coordinating with outside snow removal contractors.
• Clear any snow or spread ice melt as necessary to prevent accidents and injuries.
• Set up cones and signs each day for morning drop off and afternoon pick up.
• Oversee daily traffic flow and event-related parking as needed
• Ensure availability and proper use of safety gear for staff and volunteers
• Recruit, schedule, and coordinate traffic and facilities volunteers
• Maintain signage and traffic markers; flag replacement needs to the Business Manager.

Outdoor Maintenance

• Check playgrounds and turf areas for coats and other items left by students.
• Retrieve/put balls indoors for safe keeping each afternoon and order more if necessary.
• Property walkthrough to maintain overall beauty and maintenance, including litter pick up, pulling weeds around the property, emptying outdoor trashcans as necessary, sweeping patio areas, cleaning entry mats, etc.
• Manage dumpster level for twice-weekly collection.
• Check soccer goals and any other playground equipment for damage and other repairs and fix as needed.
• Clean entry rugs/mats and dirt catcher in vestibules at main entrances (vacuum/carpet cleaner) on a monthly basis.
• Clean lower-level entrances at each building (vacuum/carpet clean) monthly.
• Power wash, sweep, or blow off debris at building entryways as necessary.
• Maintain outside classroom/patio at 341 and Sport Court area of 345; debris, trash, and leaves.
• Check for and retrieve items from the building roof.
• Maintain playground functionality, including leveling mulch, spreading gravel, spraying for insects, cleaning picnic area, wiping tables in sunken patios, maintaining umbrellas, etc.
• Direct outside contractor to mow bluegrass turf at 341 building, as necessary, from roughly mid-April to mid-October.
• Direct outside contractor to mow native grass around the 341 building from time to time to provide a groomed look.
• Direct outside contractor to initiate 341 sprinkler activation and winterization at 341 building.

Indoor Maintenance and Janitorial

• Assist in preparing dining rooms for daily use, including table tear down/set up when needed, trash collection, and all necessary cleaning.
• Inside property walkthrough daily to maintain overall beauty and functionality, including changing light bulbs, refilling paper towels, spot cleaning carpets, tile areas, and furniture, touching up paint, wiping down high-touch areas, etc.
• Replace ballasts as necessary – hire an outside electrician as necessary.
• Identify any areas that need special attention for cleaning or repair and propose solutions to the Head of School.
• Clean entry rugs inside buildings at the main entrance and lower level as necessary (vacuum/steam clean).
• Respond quickly, disinfect and cleanup sickness issues (vomiting).
• Clean and organize storage areas in both buildings by maintaining orderly and organized storage rooms in both 341 and 345 – perform monthly supply inventory checks and reorder as necessary.
• Keep copier rooms of both school buildings stocked with boxes of paper in designated cabinets.
• Liaison to third party janitorial companies.

Monthly Responsibilities

• Campus walkthrough with Head of School to review facility needs, including safety and security concerns.
• Check hanging clocks to ensure accuracy (Daylight savings, battery failures).
• Work with the Director of Communications and Events on the school calendar to coordinate use for class parties, sports clubs/teams, and third-party rentals.
• Remove rocks from artificial turf.

Open Houses and Special Events

• Help prepare, set up, and clean up for monthly Open House or other school events such as festivals, Back to School Night, Preview Night, etc.
• Clean glass at the entryway to each school the day before Open Houses, arrange meeting room(s) to specifications by the Head of School or the Director of Admissions.
• Set hanging signs and yard signs as necessary.
• Set up tables, chairs, stage, microphones, etc.
• Attend to other needs if they arise during events.

Snow Removal

• Prepare campus for the school day after overnight snowfall, including coordination with Living Way Fellowship for 345 building and the snow plow contractor.
• Check snowmelt supplies after each snowstorm, check snowblowers and shovels readiness.
• Replenish supplies and equipment as necessary.
• Shovel and/or salt Arma Dei sidewalks prior to school starting. Ensure any ice is mitigated. Enlist help as necessary.
• Work closely with the Head of School regarding special projects and facilities/maintenance needs.
• Perform other duties as assigned from time to time by the Head of School.
• Oversee contract for snow removal at the CLP location, as necessary.

Special Projects

• Regularly respond to maintenance requests submitted by faculty and staff and maintain a record of the requests.
• Schedule outside contractors (Keyrite, Waner Construction, Denver Heating & Air, etc.) for repairs/maintenance as necessary and communicate scheduled maintenance to the receptionists in each building.
• Prep buildings for summer maintenance projects such as strip and wax of VCT, steam clean and sealing of grout in bathrooms.
• Work with faculty to move classrooms or supplies as necessary during summer breaks.
• Facilitate Dad’s Workday on an annual basis, as necessary.
• Major summer cleaning, maintenance, and repair projects.
• Ensure chairs/stools have sliders and are in good repair in all dining areas and classrooms.
• Identify any needed repairs to classroom furniture or fixtures.
• Prepare campus for transition to and from school breaks, including resetting thermostats to conserve energy.
• Coordinate outside contractors on quarterly HVAC maintenance.

📌Skills & attributes to be a success in this role:

• Education: A High School diploma.
• Proven experience in Facilities Management (experience in a school or similar environment would be advantageous).
• Strong background in vendor management.
• Represents Arma Dei Academy in a well-informed and professional manner at all times.
• Demonstrates dependability, a teachable spirit, and a servant’s heart.
• Enjoys and manages a diverse set of responsibilities in a fast-paced environment.
• Responds in a professional and timely manner to teacher/staff requests for help or assistance.
• A self-starter and team player, you will build outstanding working relationships and be able to communicate across a wide range of people.
• Sharp attention to detail.

Physical Requirements

• Regularly required to walk, stand, and perform light physical activity across the school campus.
• Ability to reach, bend, stoop, kneel, climb ladders, and access rooftops as needed.
• Must be able to lift and carry items up to 25 pounds, including equipment, signage, and supplies.
• Required to work outdoors in varying weather conditions, including snow and icy conditions, and perform snow clearing and ice melt application to ensure campus safety.
• Ability to perform routine cleaning and maintenance tasks such as sweeping, vacuuming, power washing, and debris removal.

Important Information:

All applicants are required to complete the full application questionnaire in order to be considered. Thoughtful responses are an important part of how we assess readiness for the role and alignment with the mission and culture of Arma Dei Academy.

In addition, please note that professional references are required as part of the application process. We encourage you to have your references prepared should you wish to proceed.

📢 Apply Today!

If this aligns with both your expertise and your passion, we’d be excited to connect with you.